LT03602
PURCHASING OFFICER
Level 5
Reports to (Hierarchical)
Supply Chain Team Leader / Project Supply Chain Manager / Supply Supervisor / Supply Chain Officer
Reports to (Functional)
Supply Chain Team Leader / Project Supply Chain Manager / Supply Supervisor / Supply Chain Officer
Job Family
Logistics and Supply
Main Purpose
Performing the day to day purchasing activities in a particular supply office (coordination or project level) according to MSF protocols and standards in order to ensure an optimal running of the mission/ project
Accountabilities
- Performing on a day to day basis the purchasing activities of a supply office, analyzing market sources and competitive pricing conditions among different suppliers in order to ensure an ongoing supply of goods, following the procurement procedures and according to MSF standards and protocols. Including the following activities:
- Constantly assessing the local market, seeking products and suppliers that offer the best value for money and negotiating prices in order to guarantee the best quality and pricing for MSF goods and commodities. Regularly updating the supplier-item-price data on the supply office and informing the Supply (Activity) Supervisor / Logistics Supervisor of all information or modifications to the data i.e. price, address, items available
- At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing policy and placing purchase orders to pre-selected suppliers with whom prices have been agreed
- Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval
- Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), managing advances issued by the Finance Department, etc. Updating information on purchase lists after purchases are made
- Assisting in reception control process with the storekeeper
- Performing delegated tasks according to his / her activity and as specified in his/her job description
Education
Essential, secondary education; commerce related studies desirable
Experience
At least 2 years' experience in supply chain related jobs
Languages
Essential mission working language and local language
Competencies
- Results and Quality Orientation L1
- Teamwork and Cooperation L1
- Behavioural Flexibility L1
- Commitment.to MSF Principles L1
- Service Orientation L1
- Stress Management L2