AS01002

HR COORDINATOR ASSISTANT

Level   7


Reports to (Hierarchical)

Human Resources Coordinator

Reports to (Functional)

Human Resources Coordinator

Job Family

HR & FIN


Main Purpose

Implement general administrative procedures in order to ensure documentary traceability as well as compliance with local labour and fiscal regulations, under the HR Coordinator’s supervision.


Accountabilities

  • Following the HR Co’s instructions, supervise that the internal regulations are followed in the mission in order to ensure both tax and labour regulation compliance
  • Execute recruitment activities ensuring transparency and equity and issuing job offers conveniently in order to meet HR needs.
  • Inform all the new staff on Staff Regulations, HR policies and regulations and/or living conditions in order to facilitate staff integration and their security.
  • Execute, under the HR Coordinator supervision, employee contract related activities (file opening and formal documentation archiving, personal data updating, amendments, termination dates supervision, etc.) in order to ensure legal compliance.
  • Present and explain contract terms and the content of Internal regulation (rights and obligations) to newly recruited personnel in order to ensure legal compliance and local integration.
  • Collect the variable pay slip elements on Homere (paid holidays, sick leave, unpaid leave, etc.) in order to ensure accurate and on time payroll payment.
  • Supervise the payroll process, checking the list of employees and amounts payable (variable pay, taxes, social securities contributions, etc.) in order to ensure accuracy and on time payroll payment.
  • Follow-up cost of living on a regular basis.
  • Register applicants to training activities and help the HR Coordinator to evaluate the results in order to improve return on training expenditures.
  • Support the HR Coordinator to draw up annual holiday planning in order to schedule staff shifts and cover operational needs.
  • Supervise project budget execution in order to detect deviations and recommend corrections.
  • Organizes travel and files of all Staff arriving/departing the Mission, including International Staff documentation (visas, MSF card, Mission Orders, etc.), booking and purchasing plane tickets, keeping / renewing passports and organizing briefings / induction.
  • Ensure that all staff have valid work, stay, travel permits.
  • Ensures staff travelling through the capital is picked up, has appropriate papers and a place to stay.

Education

Desirable, degree in finance, business or administration related studies.


Experience

  • Essential, working experience of at least two years in relevant jobs.
  • Desirable experience with MSF or other NGOs in developing countries

Languages

Essential mission working language


Knowledge

Essential computer literacy (word, excel, internet, Homère)


Competencies

  • Results
  • Teamwork
  • Flexibility
  • Commitment
  • Stress Management

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